Overview
Foreman Entry / Approval is the supervisory time card management interface in Nektar. It allows foremen (supervisors) to create, review, edit, approve, and reject time cards for their crew members across multiple projects on a given date.
Unlike the employee-facing My Time Cards interface, which manages one time card at a time, Foreman Entry uses a spreadsheet-style interface that supports bulk entry and approval for an entire team in a single view.
Accessing Foreman Entry
In the left navigation menu navigate to: Time Cards → Foreman Entry / Approval
Requirements
The Time Card module must be enabled for your organization (see Time Card Setup)
The user must have the User is Foreman permission (Permission Manager > Misc > Time Cards
Page Layout
The page consists of:
A header toolbar at the top
A tabbed project workspace filling the remaining screen
Header Toolbar
The header toolbar contains the following controls:
Foreman Selector
Selects which foreman’s time cards are displayed
Defaults to the currently logged-in user
Changing the foreman reloads all time card data
Time Card Date
Date picker controlling which day’s time cards are shown
Defaults to today
Changing the date reloads all data
Calendar indicators:
Blue highlight: Current pay period
Red dots: Dates with unapproved time cards
Copy as Template
Copies the current day’s project / employee / cost code structure to another date
Hours are copied as zero
Enabled only when time card rows exist
Save Time Cards
Saves all pending changes:
New cards
Edits
Approvals and rejections
Deletions
Enabled only when unsaved changes exist
Project Tabs
Each project with time cards for the selected foreman and date appears as its own tab.
Each tab includes:
Project selector
Searchable tree dropdown used to assign or change the project
Locked once employees are addedAction buttons
Crews
Add Employee
Add Equipment
Add Cost Codes
Approve All
Reject All
Time card table
Spreadsheet-style grid for entering and reviewing hours
The Time Card Table
The table is the core of the Foreman Entry experience.
Employees / Equipment
Displays asset avatar, number, and identifier
Employee rows may have nested equipment rows beneath them
Cost Code Columns
One column per cost code
Each cell accepts numeric hour entry
Comments
Icon opens the comment modal
Filled blue icon indicates an existing comment
Status
Approve (✔) and Reject (✖) buttons per row.
Note: Only approved hours are exported when using the Time Card Export interface for payroll processing
Total
Sum of all cost code hours for the row
Red dot indicates unapproved changes
Day Total
Shows total hours across all projects for the day
Hover to view per-project breakdown in a popover
Useful in making sure that an employee isnt over allocated for the day
Optimizations for Efficiency
Keyboard Navigation
Use arrow keys (↑ ↓ ← →) to move between cells
Optimized for fast, spreadsheet-style data entry
Right-Click Context Menus
Row Context Menu - (Right-click an employee or equipment row)
Copy row hours to…
Copy all cost code hours to other selected rowsCopy row hours to attached equipment
Copies employee hours to all child equipment rows
(Only visible for employees with attached equipment)
Cell Context Menu - (Right-click a cost code cell)
Copy cell hours to…
Copies the value to the same cost code on other rows
Creating Time Cards
Adding a Project
Click + Add Project
Select a project from the dropdown
Once selected, project actions become available
Note: Multiple project tabs can be open at the same time. Tabs without rows can be closed/removed.
Adding Employees
Click Add Employee
Select employees from the modal
Use filters to search by number, identifier, or type
Click Update
Selected employees appear as rows in the table
Adding Equipment
Equipment can be added in two ways:
Standalone equipment
Click Add Equipment
Select equipment assets and click Update
Equipment attached to an employee
Click the + icon on an employee row or use the row context menu
Select equipment
Equipment appears indented beneath the employee
A warning appears when adding standalone equipment to indicate it is not linked to an employee. Equipment linked to an employee will appear on the individual time card when they view it through the My Time Card interface.
Adding Cost Codes
Click Add Cost Codes
Select cost codes for the project
Click Update
Each selected cost code appears as a new column
Approving and Rejecting Time Cards
Individual Approval
✔ Approve toggles the card to Approved
✖ Reject toggles the card to Rejected
Clicking again returns the card to Waiting status
Bulk Approval
Approve All approves all editable cards in the project
Reject All rejects all editable cards in the project
Confirmation is required
Status Indicators
Red dot on a project tab = unapproved cards exist
Red dots on the date picker = unapproved cards on that date
Red dot in Day Total = unapproved hours on that row
Processed Time Cards
When time cards are exported (in the Export Time Cards interface) for payroll purposes, all time that has been exported has its status changed to Processed.
Time cards with a Processed status are locked:
Rows appear dimmed
All controls are disabled
Cards cannot be edited
Contact an administrator if changes are required.
Crews
Crews allow foremen to save reusable groups of employees and equipment.
Managing Crews
Click Crews on a project tab
Use the left panel to manage folders and crews
Use the right panel to manage crew members
Drag and drop to reorganize
Right-click to rename or delete
Click Add Crew to import members into the project
Crews support nested folders and preserve employee-equipment relationships.
Saving Changes & Unsaved Data
All edits are tracked locally until Save Time Cards is clicked
If you change the date or foreman while unsaved changes exist, a warning appears. Proceeding discards those changes.
Troubleshooting
No employees appear when adding employees
Ensure employee assets exist and the asset definitions are configured correctly (see Time Card Setup)
No cost codes available
A project must be selected and have cost codes configured. (see Time Card Setup)
Save button is disabled
No changes exist, or new rows have no hour entries.
Cannot edit a row
The time card is in Processed status. Look for the lock icon in the status column.
Approve / Reject buttons don’t respond
Only cards with a Waiting status can be changed.
Copy as Template shows “No changes”
All selected combinations already exist on the target date.
Add Project button is disabled
An unassigned project tab already exists. Complete or close it first.