This article walks you through everything required to set up and start using the Time Card module in Nektar. Before employees or foremen can record time, a few configuration steps must be completed at the company, project, permission, and user levels.
Step 1: Enable the Time Card Module
Before any setup can begin, confirm that the Time Card module is enabled for your company (see graphic below).
Go to Company Settings.
Check whether Time Cards Enabled is checked
If the Time Card module is not enabled, you’ll need to contact a Nektar support representative to have it added to your account.
Step 2: Configure Time Card Settings
Once the module is enabled, configure your company-level time card settings.
Navigate to Time Cards in Company Settings and review the following options:
Pay Period Settings
Pay Period Frequency
Default is Every 2 weeks.
If your company uses a different pay frequency, contact support to have this adjusted.Pay Period Start Date
Enter a start date from a past pay period. This date is used to calculate all future pay periods.Days to Payday
The number of days after a pay period ends before pay cheques are issued.
Overtime Warnings
Overtime Warning (Daily Hours)
The number of hours an employee can work in a single day before the system shows an overtime warning.Overtime Warning (Weekly Hours)
The weekly hour threshold that triggers overtime warnings.
⚠️ These are warnings only and do not prevent time from being entered.
Time Entry Permissions
Allow employees to record their own time
Enabled: Employees can enter their own time using My Time Cards.
Disabled: All time entry must be completed by foremen using the Foreman Entry interface.
Step 3: Set Up Projects for Time Tracking
Any project that will be used for time tracking must be properly configured.
Open Projects from the left navigation menu
Create or edit the projects you want to track time against.
For each project:
Enable Include in Time Cards
Add the appropriate Cost Codes
Only projects with this setting enabled will appear when entering time.
Step 4: Configure Foreman Permissions
Foremen require specific permissions to enter and approve time.
Open Permission Manager.
Locate the permission groups that include foremen.
Enable User is Foreman (Misc tab > Time Cards) for those groups.
This permission:
Allows users to appear as selectable foremen during time entry
Grants access to foreman-specific interfaces
Required Menu Permissions
Ensure the following menu items are enabled for the appropriate permission groups:
My Time Cards (also in mobile menu)
Foreman Entry/Approval
Time Card Export
Any other time-related interfaces your team will use
Step 5: Designate Asset Definitions for Time Cards
The Time Card module works with two special asset categories:
Employees
Equipment
Before time can be recorded, you must tell Nektar which asset definitions should be treated as employees and which should be treated as equipment. You can designate multiple asset definitions for each category.
Designating Employee Asset Definitions
Open Asset Definition Manager.
Select an asset definition that represents employees or equipment
(for example: Hourly Employees or Bull Dozers).Click the three-dot ellipsis in the top-right corner.
Scroll down to Designate as Special Type.
Choose Employee or Equipment
Choose the element you would like to use as your export identifier. This means, which asset element will identify this asset when the time card records are exported for the payroll system (usually Asset Number, Employee ID, etc.)
Any assets created from this definition will now be treated as employees (or equipment) in the Time Card module.
Important Notes
You can designate multiple asset definitions as Employees or Equipment.
Only assets from designated definitions will appear in time card entry and approval screens.
If an asset definition is not designated, it will not be usable in the Time Card module
Step 6: Link Users to Assets
Any user who will record their own time must have a linked asset.
Open User Manager.
Edit the user.
Assign a Linked Asset.
This can be done:
During user creation, or
After the user already exists
Without a linked asset, users will not be able to submit time cards.
Step 6: Start Using Time Cards
Once all setup steps are complete:
Employees can begin entering time using the My Time Cards page.
Foremen can enter and approve time using the Foreman Entry / Approval page.
Your Time Card module is now fully configured and ready for use.
If you need help adjusting pay period rules or enabling the module, reach out to Nektar Support for assistance.